Application Deadline: January 25th 2019
Reports to: Senior Public Engagement Officer
Line manages: None
Location: Carlton House Terrace, London
Pay band: A
Salary: £18,564 per annum
Hours: 35 hours per week (including some evening and weekend working)
Duration: 18 March 2019 to 17 July 2019 (4 months). Must be available during the Summer Science Exhibition (1 – 7 July 2019)
Interview panel: Senior Public Engagement Officer and Public Engagement Manager
The Royal Society is the independent scientific academy of the UK and Commonwealth, and a self-governing Fellowship of many of the world’s most distinguished scientists drawn from all areas of science, engineering and medicine. The Society’s fundamental purpose, as reflected in its founding charters of the 1660s, is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity.
The Summer Science Exhibition Intern will work with the Public Engagement team to help deliver the Royal Society’s flagship public event of the year, the Summer Science Exhibition. Each year we bring together 22 exhibits and over 600 researchers to showcase the UK’s most exciting, cutting-edge science to over 14,000 visitors. Alongside the exhibition, we run a programme of events including an adults-only evening, interactive family shows, talks and drop-in activities.
The work of the Summer Science Exhibition Intern will include:
- Drafting, editing and maintaining content for the 2019 Summer Science Exhibition website and supporting digital engagement before and during the exhibition.
- Liaising with the wider project team including internal departments, external stakeholders and service providers to support preparations for the exhibition.
- Supporting the Senior Public Engagement Officer in the external recruitment and management of volunteers.
- Writing a variety of materials for use in digital marketing, printed advertising, and internal documentation and reporting.
- Working with the Public Engagement team during the delivery of the Summer Science Exhibition including set up weekend (29 June – 30 June), the exhibition (1 – 7 July) and take down (8 July). You will not be required to work every day of the exhibition or set up, but must be available most days during this timeframe. Time off in lieu will be given for weekend and evening working.
- Handling administrative tasks, supporting exhibitors and volunteers, greeting visitors, and event management during the exhibition.
- Supporting the Summer Science Exhibition Talks and activities programme, including event planning, delivery and speaker management.
- Sharing experience and ideas with others in the section and Society, and contributing broadly to the Society’s aims and objectives.
Key Knowledge and Skills Required
Education / qualifications / knowledge / interests
- A demonstrable interest in public engagement, outreach and/or working with the public Highly Desirable
- Good written and oral communication skills, and clear writing style Essential
- Good time-management and prioritisation skills Essential
- Good attention to detail Essential
- An ability to work under pressure as part of a team Essential
- Excellent knowledge of office systems and procedures, including computer skills in Microsoft Office and databases Essential
- A degree or equivalent in a science, engineering, maths or other relevant subject Desirable
- A demonstrable interest in science, mathematics, technology and its broader social significance Highly Desirable
- An understanding of online communication and marketing Highly desirable
- Experience in organising and delivering events Highly desirable
- Able to work on evenings and weekends during the exhibition (29 June – 8 July) Essential
- Enthusiastic and positive attitude
- Reliable and consistent
- Accurate and high-quality output
- Punctual and meets deadlines
- Confident of own abilities
Working with others
- Willing to cooperate and share knowledge within the team, shares all relevant, critical and useful information
- Willing to help others in times of need
- Listens to, and acts upon, feedback from senior colleagues and willingly learns from others
- Able to give simple presentations to sectional colleagues
- Understands that one’s own actions and behaviours will influence how others perceive and engage with the Society
- Is aware of, and works within, budgetary and resource constraints
- Organises own workload, prioritising according to business need
- Is flexible, and adapts to changing circumstances and priorities
- Looks for ways to improve quality or results
- Meets the standards of quality expected of their role
- Thinks tasks, queries and problems through and considers what they need to know
- Uses relevant information when providing a service, solving a problem or dealing with a query
- Is open to new ideas and willing to try them
- Makes decisions within well-defined guidelines
- Uses initiative to select most appropriate solution to straightforward problems
- Adapts to changes in workload without letting standards slip
- Listens to and accommodates the alternative views of others
- Takes on new challenges when asked to do so
- Is receptive and accommodating when asked to take on new projects outside of their usual job specification.
Managing people and relationships
- Values and appreciates the importance of feedback
- Shares responsibility for the performance and workload of the team where appropriate
- Handles requests promptly and politely
- Respects opinions and deals appropriately with complaints